SCHEDULE 14A INFORMATION
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Bank of Hawaii Corporation |
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Your VOTE is important!
Notice of 2003
Annual Meeting of Shareholders
and Proxy Statement
Meeting Date: April 25, 2003
Bank of Hawaii Corporation
130 Merchant Street
Honolulu, Hawaii 96813
BANK OF HAWAII CORPORATION
130 Merchant Street
Honolulu, Hawaii 96813
March 11, 2003
Dear Shareholder:
The 2003 Annual Meeting of shareholders of Bank of Hawaii Corporation ("Bank of Hawaii" or the "Company") will be held on Friday, April 25, 2003 at 8:30 a.m. on the Sixth Floor of the Bank of Hawaii Building, 111 South King Street, Honolulu, Hawaii. Each shareholder may be asked to present valid picture identification. Shareholders holding stock in brokerage accounts will need to bring a copy of a brokerage statement reflecting stock ownership as of the record date.
The Notice of Meeting and Proxy Statement accompanying this letter describe the business we will consider and vote upon at the meeting. A report to shareholders on the affairs of Bank of Hawaii also will be given, and shareholders will have the opportunity to discuss matters of interest concerning the Company.
For reasons explained in the accompanying Proxy Statement, the Board of Directors recommends that you vote FOR all proposals.
Your vote is very important. Please complete, sign, date and return the enclosed proxy card and mail it promptly in the enclosed postage-paid return envelope, even if you plan to attend the Annual Meeting. You may also vote by telephone or electronically via the Internet. If you wish to do so, your proxy may be revoked at any time before its use.
On behalf of the Board of Directors, thank you for your cooperation and support.
Sincerely,
MICHAEL E. O'NEILL
Chairman of the Board,
Chief Executive Officer and President
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Notice of 2003 Annual Meeting of Shareholders | 1 | |||
Proxy Statement |
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Questions and Answers About the Proxy Materials and the Annual Meeting |
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Proposal 1: Election of Directors |
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Board of Directors |
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Beneficial Ownership | 7 | |||
Board Structure and Director Compensation | 9 | |||
Board Committees and Meetings | 10 | |||
Audit Committee Report | 11 | |||
Executive Compensation |
12 |
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Compensation Committee Report | 12 | |||
Summary Compensation Table | 17 | |||
Stock Option Grants in Last Fiscal Year | 18 | |||
Aggregated Option Exercises in Last Fiscal Year and Fiscal Year-End Option Values | 19 | |||
Pension Plan Table | 19 | |||
Retirement Plan and Change-in-Control Arrangements | 20 | |||
Performance Graph |
21 |
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Certain Transactions with Management and Others |
22 |
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Section 16(a) Beneficial Ownership Reporting Compliance |
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Proposal 2: Election of Independent Auditor and Audit Fees |
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Appendix A. Audit Committee Charter |
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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To be held April 25, 2003
To Our Shareholders:
The Annual Meeting of shareholders of Bank of Hawaii Corporation ("Bank of Hawaii" or the "Company") will be held on Friday, April 25, 2003, at 8:30 a.m. on the Sixth Floor of the Bank of Hawaii Building, 111 South King Street, Honolulu, Hawaii, for the following purposes:
The Board of Directors recommends that shareholders vote FOR all proposals.
Shareholders of record of Bank of Hawaii common stock (NYSE: BOH) at the close of business on February 24, 2003 are entitled to attend the meeting and vote on the business brought before it.
We look forward to seeing you at the meeting. However, if you cannot attend the meeting, your shares may still be voted if you complete, sign, date, and return the enclosed proxy card in the enclosed postage-paid return envelope. You also may vote by telephone or electronically via the Internet. The accompanying proxy statement, also available online at www.boh.com, provides certain background information that will be helpful in deciding how to cast your vote on business transacted at the meeting.
By Order of the Board of Directors
CORI C. WESTON
Senior Vice President and Corporate Secretary
Bank of Hawaii Corporation
Honolulu, Hawaii
Dated: March 11, 2003
IMPORTANT
Please sign and return the enclosed proxy card or vote by telephone or on the Internet as promptly as possible. This will save your Company the expense of a supplementary solicitation.
Thank you for acting promptly.
The Board of Directors of Bank of Hawaii Corporation ("Bank of Hawaii" or the "Company") is soliciting the enclosed proxy for the Company's 2003 annual meeting. The proxy statement, proxy card, and the Company's Annual Report on Form 10-K are first being distributed to the Company's shareholders on or about March 11, 2003.
QUESTIONS AND ANSWERS ABOUT THE PROXY MATERIALS AND THE ANNUAL MEETING
Even if you plan to attend the annual meeting, we recommend you also submit your proxy so your vote will be counted if you later decide not to attend the annual meeting.
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Mail. You may mail your proxy by signing your proxy card or, for shares held in street name, the voting instruction card included by your broker or nominee, and mailing it in the enclosed, postage prepaid and addressed envelope. If you provide specific voting instructions, your shares will be voted as you instruct. If you sign and return a proxy card without giving specific voting instructions, your shares will be voted as recommended by our Board of Directors.
Internet. If you have Internet access, you may submit your proxy from anywhere, following the "Vote by Internet" instruction on your proxy card.
Telephone. If you live in the United States, you may submit your proxy by following the "Vote by Phone" instructions on the proxy card.
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upon request, reimburse brokers or other nominees for their reasonable out-of-pocket expenses in forwarding proxy materials to their customers who are beneficial owners and obtaining their voting instructions.
Proposals To Be Included In The Proxy Statement and Voted On At The Meeting. Proposals that shareholders wish to have included in the proxy statement for the 2004 annual meeting of shareholders must be made in accordance with SEC Rule 14a-8. Proposals must be received by the Company's Corporate Secretary on or before November 12, 2003 at the address set forth below.
Proposals To Be Voted On At The Meeting Only. Under our By-Laws, for a shareholder to bring a proposal before the 2004 annual meeting, Bank of Hawaii must receive the written proposal no later than 80 days nor earlier than 90 days before the first anniversary of the 2003 annual meeting; in other words, no later than February 5, 2004 and no earlier than January 26, 2004. (Please refer to Section 1.12 of Bank of Hawaii's By-Laws.) The proposal also must contain the information required in the By-Laws. If you wish to make one or more nominations for election to the Board, the required information includes, among other things, the written consent of such individual to serve as director and (i) the name, age, business address and, if known, residence address of each nominee proposed in person, (ii) the principal occupation or employment of each nominee, and (iii) the number of shares of Bank of Hawaii stock each nominee beneficially owns. These advance notice provisions are separate from the requirements a shareholder must meet to have a proposal included in the proxy statement under SEC rules. By complying with these provisions, a shareholder may present a proposal in person at the meeting, but will not be entitled to have the proposal included in the Company's proxy statement.
Copy of By-Law Provisions. You may contact the Corporate Secretary at 130 Merchant Street, Honolulu, Hawaii 96813, for a copy of the relevant By-Law provisions regarding the requirements for making shareholder proposals and nominating director candidates.
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PROPOSAL 1: ELECTION OF DIRECTORS
BOARD OF DIRECTORS
The Company's Certificate of Incorporation provides that the Board of Directors shall consist of not less than 3 nor more than 15 persons. The Board is divided into 3 classes, with the terms of office of one class expiring each year. Nominees for election are described below. Each nominee has consented to serve. All nominees are currently serving on the Company's Board. If a nominee is not a candidate at the time of the annual meeting, then the proxy holders plan to vote for the remaining nominees and other persons as they may determine.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" THE FOREGOING PROPOSAL.
NOMINEES FOR ELECTION FOR CLASS II DIRECTORS TERMS EXPIRING IN 2006
Name, Age, and Year First Elected as Director |
Principal Occupation(s) During Past 5 Years |
Other Public Directorships Held |
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Clinton R. Churchill; 59; 2001 |
Trustee, The Estate of James Campbell (an organization administering the assets held in trust under the will of James Campbell) since 1992 (Chairman 1998, 2000); Chief Executive Officer of The Estate of James Campbell from 1988-1992. | | ||
David A. Heenan; 63; 1993 |
Trustee, The Estate of James Campbell (an organization administering the assets held in trust under the will of James Campbell) since 1995 (Chairman 1999, 2001). |
Maui Land & Pineapple Co., Inc. |
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Michael E. O'Neill; 56; 2000 |
Chairman and Chief Executive Officer of the Company and its principal subsidiary, Bank of Hawaii (the "Bank"), since November 2000; President since 2002; Vice Chairman and Chief Financial Officer, BankAmerica Corporation (a banking company), from 1995-1999. |
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CLASS I DIRECTORS WHOSE CURRENT TERMS EXPIRE IN 2005
Name, Age, and Year First Elected as Director |
Principal Occupation(s) During Past 5 Years |
Other Public Directorships Held |
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Peter D. Baldwin; 65; 1991 |
Owner of Piiholo Ranch, LLC (a cattle ranching and eco-tourism company) since 2001; President of Baldwin Pacific Corporation (livestock maintenance and sales on Maui) since 1965; President, Baldwin Pacific Properties, Inc. (a real estate development company) since 1988; and Director and Chief Executive Officer of Orchards Hawaii, Inc. (a fruit juice marketing company) since 1986. | | ||
Robert A. Huret; 57; 2000 |
General Partner and Managing Member of FTVentures (a venture capital fund) since 1998; Senior Consultant, Financial Services Group at Montgomery Securities from 1984-1998. |
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Donald M. Takaki; 61; 1997 |
Chairman and Chief Executive Officer, Island Movers, Inc. (a transportation service company) since 1964; President, Transportation Concepts, Inc. (a transportation leasing company) since 1988 and General Partner, Don Rich Associates (a real estate development company) since 1979. |
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CLASS III DIRECTORS WHOSE CURRENT TERMS EXPIRE IN 2004
Name, Age, and Year First Elected as Director |
Principal Occupation(s) During Past 5 Years |
Other Public Directorships Held |
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Mary G.F. Bitterman; 58; 1994 |
President and CEO, The James Irvine Foundation (an organization administering the assets of the charitable trust of James Irvine) since 2002; President and Chief Executive Officer, KQED, Inc. (a public broadcasting center) from 1993-2002. | | ||
Martin A. Stein; 62; 1999 |
President, Sonoma Mountain Ventures, LLC (strategic and technology consulting and venture capital) since October 1998; Vice Chair of BankAmerica Corporation (a banking company) responsible for Technology, Operations, Payments, and Purchasing from 1990-1998. |
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Robert W. Wo, Jr; 50; 2002 |
President and Director, C.S. Wo & Sons, Ltd. (a furniture retailer) since 1984. |
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At the close of business on December 31, 2002, Bank of Hawaii had 63,015,442 shares of its common stock outstanding. As of December 31, 2002, this table shows how much Bank of Hawaii common stock is owned (i) by its directors, nominees, and the Chief Executive Officer and the five other persons who were the most highly compensated executive officers of Bank of Hawaii at December 31, 2002 (or who would have been but for the fact that they were not serving as an executive officer at that time) (the "named executive officers"), and (ii) by two companies that are known to us to own beneficially 5% or more of Bank of Hawaii's common stock. Unless otherwise indicated and subject to applicable community property and similar statutes, all persons listed below have sole voting and investment power over all shares of common stock beneficially owned. Share ownership has been computed in accordance with SEC rules and does not necessarily indicate beneficial ownership for any other purpose.
AMOUNT AND NATURE OF BENEFICIAL OWNERSHIP
Name |
Number of Shares Beneficially Owned |
Right to Acquire Within 60 Days |
Total |
Percent of Outstanding Shares as of 12-31-02 |
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Wellington Management Co., LLP 75 State Street Boston, Massachusetts 02109 |
6,430,607 | (1) | -0- | 6,430,607 | 10.2 | % | |||
FMR Corp. 82 Devonshire Street Boston, Massachusetts 02109 |
7,086,137 | (2) | -0- | 7,086,137 | 11.24 | % | |||
Peter D. Baldwin | 4,244 | (3)(10) | 16,000 | (8) | 20,244 | * | |||
Mary G.F. Bitterman | 13,456 | (3)(4) | 16,000 | (8) | 29,456 | * | |||
Clinton R. Churchill | 5,506 | (3)(9) | 11,000 | (8) | 16,506 | * | |||
David A. Heenan | 14,685 | (3)(7)(9) | 16,000 | (8) | 30,685 | * | |||
Robert A. Huret | 4,959 | (3) | 6,000 | (8) | 10,959 | * | |||
Martin A. Stein | 800 | (3) | 9,000 | (8) | 9,800 | * | |||
Donald M. Takaki | 9,123 | (3)(11) | 15,000 | (8) | 24,123 | * | |||
Robert W. Wo, Jr. | 11,549 | (3)(4) | 11,000 | (8) | 22,549 | * | |||
Michael E. O'Neill | 893,430 | (6) | 1,474,667 | 2,368,097 | 3.75 | % | |||
Alton T. Kuioka | 105,568 | (3)(5) | 289,171 | 394,739 | * | ||||
Allan R. Landon | 21,303 | (3) | 76,364 | 97,667 | * | ||||
Donna A. Tanoue | 15,659 | (3) | 3,000 | 18,659 | * | ||||
David W. Thomas | 23,098 | (3) | 41,667 | 64,765 | * | ||||
Richard J. Dahl + | 164,733 | 413,623 | 578,356 | * | |||||
Directors, nominees and executive officers as a group (23 persons) | 1,379,908 | 3,357,302 | 4,737,210 | 7.51 | % |
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Notes to Table on Amount and Nature of Beneficial Ownership
All stock is subject to sole voting and investment power unless otherwise specified.
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BOARD STRUCTURE AND DIRECTOR COMPENSATION
The Company's Board of Directors met twelve times during 2002. Each director attended 75% or more of the aggregate of the total number of Board meetings and the total number of meetings held by the committees on which he or she served in 2002.
Directors' fees are paid only to directors who are not employees of the Company or its subsidiaries. In 2002, each such director was paid an annual retainer of $16,000, plus $750 for each Board meeting attended. Directors are reimbursed for board-related travel expenses, and directors who are non-Hawaii residents receive an additional $5,000 to compensate them for travel time. The Company does not have a retirement plan for directors who are not employed by the Company or its subsidiaries.
The Board has four standing committees: the Audit Committee, the Human Resources and Compensation Committee (the "Compensation Committee"), the Executive and Strategic Planning Committee (the "Executive Committee"), and the Nominating and Corporate Governance Committee (the "Nominating Committee"). Directors who are not employed by the Company or its subsidiaries and who serve as members of the Compensation Committee or the Executive Committee receive $750 for each meeting attended. The Audit Committee meeting fee is $1,500. The chairs of the Compensation and Audit Committees, and the vice chair of the Executive Committee, also receive an annual retainer of $5,000.
Directors Deferred Compensation Plan
The Company maintains a Directors Deferred Compensation Plan under which each director may elect to defer all of his or her annual retainer and meeting fees or all of his or her annual retainer. Distribution of the deferred amounts will begin as of the first day of the first month after the participating director ceases to be a director of the Company. Distribution will be made in a lump sum or in approximately equal annual installments over such period of years (not exceeding 10 years) as the director elects at the time of deferral. Under the Deferred Plan, deferred amounts are not credited with interest, but they are valued based on corresponding investments in Pacific Capital Funds or Bank of Hawaii stock, as selected by the participants.
Director Stock Program
The Company has a Director Stock Compensation Program that annually grants 200 shares of restricted common stock ("Restricted Shares") and an option for 3,000 common shares to each non-employee director. The exercise price of the options is based on the closing market price of the shares on the date that the options were granted. Each option expires ten years from the date of grant and is generally not transferable. If an optionee ceases to serve as a director for any reason other than death or disability, any unexercised options terminate. Upon the exercise of options, the shares received ("Option Shares") are nontransferable during the term of the director. If an optionee ceases to serve as a director prior to the end of his or her term, for any reason other than death or disability, the Option Shares will be redeemed by the Company at a price equal to the exercise price. The Restricted Shares are also nontransferable during the term of the director. If an optionee ceases to serve as a director prior to the end of his or her term, for any reason other than death, disability, removal without cause, or change of control, the Restricted Shares are forfeited.
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BOARD COMMITTEES AND MEETINGS
Audit Committee: 5 Meetings in 2002
Functions |
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Current Members |
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| Information regarding the functions performed by the Committee is set forth in the Report of the Audit Committee and the Audit Committee Charter included in this proxy statement. | Clinton R. Churchill (Chair) Mary G.F. Bitterman Robert A. Huret Donald M. Takaki Robert W. Wo, Jr. |
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Compensation Committee: 7 Meetings in 2002 |
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Functions |
Current Members |
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| Reviews, approves, and reports to the Board of Directors on the compensation arrangements and plans for senior management of Bank of Hawaii and its subsidiaries. | David A. Heenan (Chair) Peter D. Baldwin Mary G.F. Bitterman |
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| Reviews and approves goals for incentive compensation plans and stock option plans, and evaluates performance against those goals. | + |
Donald M. Takaki Barbara J. Tanabe |
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| Reviews management development and training programs. | |||||
| Reviews succession planning for senior management. | |||||
| Determines the performance objectives of the CEO and evaluates the CEO's performance measured against the performance objective and goals of Bank of Hawaii. | |||||
+ Ms. Tanabe is a member of the Bank's Human Resources and Compensation Committee, which ordinarily meets jointly with the Company's Compensation Committee. | ||||||
Executive Committee: 5 Meetings in 2002 |
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Functions |
Current Members |
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| Has power to act for the Board whenever the Board is not in session and time is of the essence. | Michael E. O'Neill (Chair) Mary G.F. Bitterman (Vice Chair) |
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| Has the authority to advise the CEO and Board on long-range strategy and monitor the Company's progress. | Clinton R. Churchill David A. Heenan Robert W. Wo, Jr. |
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Nominating Committee: 1 Meeting in 2002 |
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Functions |
Current Members |
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| Reviews the qualifications of all Board candidates and recommends candidates for membership on the Board. | Mary G.F. Bitterman (Chair) Peter D. Baldwin Clinton R. Churchill |
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| Has the authority to review, assess and make recommendations to the Board on corporate governance. | David A. Heenan Robert A. Huret Martin A. Stein Donald M. Takaki Robert W. Wo, Jr. |
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The Company's Board of Directors has determined that the Audit Committee is composed of five independent directors, in accordance with the applicable laws, regulations and New York Stock Exchange's listing requirements, and operates under a written charter which has been adopted by the Company's Board of Directors and which is included as Appendix A to this proxy statement. Audit Committee members do not accept any consulting, advisory or other compensatory fees (except director fees) and are not affiliated with the Company (except as a director) or any subsidiary.
Each Audit Committee member shall be or must become financially literate at or within a reasonable period of time following his or her appointment. At least one member of the Audit Committee must have accounting or related financial management expertise. The Board has determined that the Audit Committee has one audit committee financial expert, Robert A. Huret, within the meaning of Securities Exchange Commission ("SEC") regulations adopted under the SarbanesOxley Act of 2002, and that all Audit Committee members are financially literate and have accounting or related financial management expertise.
The Audit Committee's responsibilities include providing oversight of the quality and integrity of the Company's regulatory and financial accounting and reporting, risk management, legal and regulatory compliance, the internal and external audit functions and the preparation of this Audit Committee report. In this context, the Audit Committee has reviewed and discussed with management and the independent auditors the Company's audited financial statements and "Management's Discussion and Analysis of Financial Condition and Results of Operations" to be included in the Company's Annual Report on Form 10-K. The Audit Committee has also discussed with management and the independent auditors the matters required to be discussed by Statement on Accounting Standards No. 61 (Communication with Audit Committees). These discussions include the quality, not just the acceptability, of the accounting principles applied. The Company's independent accountants have provided to the Audit Committee their written disclosures and letter required by Independence Standards Board Standard No. 1 (Independence Discussions with Audit Committee), and the Audit Committee has discussed with the independent accountants, that firm's qualifications and independence. The Audit Committee considered the compatibility of the principal accountant's independence with the services covered by the fees described on page 22.
Based on the review and discussions referred to above, the Audit Committee recommended to the Company's Board of Directors that the audited financial statements and "Management's Discussion and Analysis of Financial Condition and Results of Operations" be included in the Company's Annual Report on Form 10-K for year ended December 31, 2002 for filing with the SEC. The Audit Committee and the Board of Directors also have recommended, subject to shareholder approval, the selection of the Company's independent auditors.
Members of the Audit Committee
Clinton
R. Churchill (Chair)
Mary G.F. Bitterman
Robert A. Huret
Donald M. Takaki
Robert W. Wo, Jr.
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EXECUTIVE COMPENSATION
REPORT OF THE COMPENSATION COMMITTEE
The Compensation Committee, composed entirely of independent directors, sets and administers the policies that govern the Company's executive compensation programs, and various incentive and stock option programs. The Compensation Committee reviews compensation levels of members of senior management, evaluates the performance of executive management, and considers executive management succession and related matters. All decisions relating to the compensation of the named executive officers are shared with the full Board.
The policies and underlying philosophy governing the Company's executive compensation program, as endorsed by the Compensation Committee and the Board of Directors, are designed to accomplish the following:
The Compensation Committee seeks to target executive compensation at levels that the Compensation Committee believes to be consistent with others in the banking industry. The executive officers' compensation is weighted toward programs contingent upon the Company's level of annual and long-term performance. In general, for senior management positions of the Company (including Bank of Hawaii's named executive officers) and its subsidiaries, the Company will pay base salaries that, on average, are at the 50th percentile of other banks and financial service companies of Bank of Hawaii's asset size, complexity and with similar products and markets. Goals for specific components include:
The Company retains the services of nationally recognized consulting firms to assist the Compensation Committee in performing its various duties. Those firms advise the Compensation Committee on compensation programs for the named executive officers and senior management of Bank of Hawaii and its subsidiaries. The Company also obtains extensive compensation studies every 2-3 years. The most recent compensation study focusing on executive officers was conducted in 2001; the results were presented along with the consulting firm's review of the Company's programs for senior management.
The study provided an external competitive analysis of compensation for incumbents in the Company's Managing Committee, which includes the named executive officers, and senior management, using a comparable group of 21 banking and diversified financial organizations. These corporations were viewed as representative of the Company's talent competitors, and generally comparable in terms of overall size, business mix, and geographic scope. Many of the banking organizations in this group also are part of the S&P Major Regional Bank index used in the performance graph. For the 2001 study, the consultant provided base salary levels and other pay data from the peer companies to derive market-based compensation levels that were appropriate for the Company's executive positions.
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2002 Compensation Elements
Compensation earned by named executive officers in 2002, as reflected in the Summary Compensation Table on page 17, consisted of the following elements: base salary, profit sharing and money purchase pension plans, stock options and restricted stock grants. In addition, as indicated in the Summary Compensation Table and the Stock Option Grants in Last Fiscal Year Table on page 18, in 2002 the Compensation Committee awarded stock options and restricted stock under the Company's Stock Option Plan of 1994 as amended (the "1994 Stock Option Plan"). No awards (which are identified as contingent awards) were granted under the Bank of Hawaii One-Year Incentive Plan (the "One-Year Plan") in 2002.
Base Salaries
Base salaries for named executive officers are determined by evaluating the responsibilities of the positions held, the experience of the individual, the competitive marketplace, and the individual's performance of his or her responsibilities.
The greatest emphasis is on individual performance and the competitive marketplace. Adjustments to salary also reflect new responsibilities assigned or assumed by the individual. Also taken into account are key differences in responsibilities between the executives of Bank of Hawaii and of other banks, and the overall economic environment. No specific weighting is given to the foregoing factors.
To ease the expense burden of the Company, Messrs. Kuioka, Landon and Thomas reduced their 2002 salaries by 10% from 2001 levels. Mr. O'Neill elected to waive his base salary and any bonus for 2002. Ms. Tanoue did not reduce her salary, since she did not join the Company until April 2002.
Stock Ownership Guidelines
The Compensation Committee believes that it is important for executive management to support an ownership culture for the Company's employees and shareholders and in 2001, implemented stock ownership guidelines which require the named executive officers to own a minimum amount of the Company's stock within 3 years. The Chairman and CEO is required to own at least 5 times his salary and the other named executive officers are required to own at least 2.5 times their salary in market value of Company stock. The amount of shares held by each of the named executive officers is reported in the Beneficial Ownership Table on page 7.
One-Year Plan
The objectives of the One-Year Plan are to optimize profitability and growth of the Company, provide an incentive for excellence in individual performance, and promote teamwork among participants.
At the Compensation Committee's discretion, each participant is granted a contingent award expressed as dollars or a percentage of salary for the fiscal year and contingent on both individual and corporate performance criteria. At the end of the fiscal year, the Compensation Committee assesses the performance and makes a determination of the final award amount that may be greater or smaller than the contingent award. Mr. O'Neill does not participate in the One-Year Plan. At the election of the named executive officers, who desired to ease the expense burden of the Company, the Compensation Committee did not consider or grant any contingent awards to the named executive officers in 2002.
To qualify certain awards as performance-based compensation exempt from the $1 million compensation deduction limitation under Section 162(m) of the Internal Revenue Code of 1986 (the "Code"), a contingent award to a named executive officer is limited to a percentage of an incentive pool determined for the fiscal year (the "incentive pool percentage"). The incentive pool is expressed as a percentage of the Company's net income for the fiscal year, and the total of the contingent awards for named executive officers for a fiscal year may not exceed 100% of the incentive pool. After assessing the satisfaction of the applicable performance criteria for the fiscal year, the final award amount for a named
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executive officer may be lesser, but not greater, than the officer's stated incentive pool percentage. The incentive pool percentages do not constitute "targets", but instead constitute the stated upper limit on final award amounts to give the Compensation Committee flexibility in determining final awards in compliance with the performance-based exemption under Section 162(m). In addition, as an overriding limitation, the maximum aggregate payout for contingent awards granted in any one fiscal year to any one participant is $2,000,000.
1994 Stock Option Plan
The Compensation Committee considers stock options and restricted stock grants under the 1994 Stock Option Plan for employees of the Company and its subsidiaries. Awards are granted by the Compensation Committee to those employees whose management responsibilities place them in a position to make substantial contributions to the financial success of the Company. Directors who are not employees may not participate in the 1994 Stock Option Plan. The Compensation Committee, which administers the 1994 Stock Option Plan, determines whether the options are incentive stock options or nonqualified stock options. Stock options are granted with an exercise price equal to the market price of the Company's common stock on the date of grant.
The Compensation Committee believes stock options and restricted stock provide a strong incentive to increase shareholder value, because these awards have value only if the stock price increases over time. The Compensation Committee believes such equity awards to its named executive officers and other employees help to align the interests of management with those of shareholders and to focus the attention of management on the long-term success of the Company.
The size of the stock option or restricted stock awards is based primarily on the individual's responsibilities and position. Individual awards are also affected by the Compensation Committee's subjective evaluation of other factors it deems appropriate, such as assumption of additional responsibilities, competitive factors, and achievements that in the Compensation Committee's view are not fully reflected by other compensation elements. The Compensation Committee's decisions concerning individual grants generally are not affected by the number of options previously exercised, or the number of unexercised options held.
In 2002, the Compensation Committee granted a total of 2,056,025 options to 569 employees. Of these, 611,200 options were granted in March and April to five of the named executive officers as follows: Mr. O'Neill (300,000), Mr. Kuioka (57,500), Mr. Landon (61,600), Ms. Tanoue (125,000) and Mr. Thomas (67,100). All of these options vest one year from the date of grant with the exception of Ms. Tanoue's, which vest in three equal annual installments, beginning on the first anniversary date of the grant. Additional information regarding the stock options granted to the named executive officers is provided in Stock Option Grants In Last Fiscal Year Table on page 18. The amounts of individual awards to executive officers in 2002 were based on their individual positions and responsibilities, and the other factors discussed above.
In April 2002, the Compensation Committee granted 10,000 shares of restricted stock to Ms. Tanoue which is further described in the Summary Compensation Table on page 17. These restricted shares, and those granted earlier to other named executive officers are described in the Summary Compensation Table. The restricted shares vest on the fifth anniversary of the date of grant, or 50% on the second anniversary of the date of grant if the Company's stock reaches a target price over 30 consecutive trading days of $25.00, another 25% if a $28.00 target price is met, and an additional 25% if a $31.00 target price is met.
CEO Compensation
In determining Mr. O'Neill's annual compensation as Chief Executive Officer ("CEO"), the Compensation Committee has sought to provide levels that are competitive among comparable banks and financial services corporations as described on pages 12-14. The Compensation Committee's objectives
14
with regard to Mr. O'Neill's compensation are to attract, motivate and retain a CEO with the experience and capabilities needed to maximize shareholder value, provide outstanding leadership to employees, and deliver products and services to its customers. Mr. O'Neill's compensation reflects the Compensation Committee's continuing strategy of balancing short- and long-term incentives in structuring executive officer compensation and aligning the interest of the CEO with those of shareholders.
In determining Mr. O'Neill's compensation, the Compensation Committee considered, among other factors, the financial performance of the Company. The Company's stock price performance remained among the best in the industry during 2002. The Company's stock finished the year up 17 percent; the top performing bank in the Lehman Brothers 56 Bank Index and the leader in the Bloomberg Bank Index for generating total shareholder returns in 2002. On December 17, 2002 the Company's stock reached a new high of $31.05. Under Mr. O'Neill's leadership, the Company has made solid progress in improving asset quality, better operating performance in the core franchise and the expectation for further improvement given the technology replacement project.
Mr. O'Neill serves as Chairman and CEO of the Company pursuant to a written employment agreement effective as of November 3, 2000. The agreement includes a base salary of $900,000, subject to annual review. A copy of the agreement is included as an exhibit to the Company's Annual Report on Form 10-K. As previously noted, Mr. O'Neill elected to waive his base salary and any bonus for 2002. Mr. O'Neill participates in the Company's Retirement Savings Plan and basic life and long term disability programs generally applicable to similarly situated executives of the Company. Mr. O'Neill does not participate in the Company's One-Year Plan and did not receive any restricted stock grants in 2001. As noted above, Mr. O'Neill received a grant of 300,000 stock options in March 2002 under the 1994 Stock Option Plan. Mr. O'Neill does not participate in the Company's Key Executive Severance Plan which provides severance benefits following a change in control and is described on page 20. Similar to other employees, Mr. O'Neill's stock options become immediately exercisable upon a change in control of the Company as provided for in the 1994 Stock Option Plan.
Agreement with Mr. Dahl
On December 18, 2001, the Company entered into a written Agreement with Mr. Dahl providing for the terms of his separation from the Company, effective March 31, 2002. A copy of the Agreement is included as an exhibit to the Company's annual report on Form 10-K. Under the terms of this Agreement, Mr. Dahl received $150,000 in salary and a payment of $4,500,000 in recognition of the successful completion of the disposition of certain of the Company's operations in the South Pacific, Asia and California. This amount is based on an assessment of the final proceeds of the divestitures, net of expenses and final audits and accounting determined in 2002.
Revenue Reconciliation Act of 1993
In general, Bank of Hawaii intends to maintain deductibility for all compensation paid to covered employees, and it will comply with the required terms of the specified exemptions under Section 162(m) of the Code as enacted by the Revenue Reconciliation Act of 1993, except where that compliance unduly would interfere with the goals of Bank of Hawaii's executive compensation program or the loss of deductibility would not be materially adverse to Bank of Hawaii's overall financial position.
Compensation Committee Interlocks and Insider Participation
No member of our Compensation Committee during fiscal year 2002 served as an officer, former officer, or employee of the Company or any of its subsidiaries, or had a relationship discloseable under
15
"Certain Transactions with Management and Others". Further, during fiscal year 2002, no executive officer of the Company served as:
Members of the Compensation Committee
David
A. Heenan, Chair
Peter D. Baldwin
Mary G. F. Bitterman
Donald M. Takaki
Barbara J. Tanabe
16
Executive Compensation
The following table shows for the fiscal years ending December 31, 2002, 2001, and 2000, information on compensation Bank of Hawaii paid its named executive officers.
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Long-Term Compensation |
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Annual Compensation |
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Awards |
Payouts |
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Other Annual Compensation ($)(2) |
Restricted Stock Award(s) (#)(3) |
Securities Underlying Options (#)(4) |
Long-Term Incentive Payouts ($)(5) |
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Name and Principal Position |
Year |
Salary ($) |
Bonus ($)(1) |
All Other Compensation ($)(6) |
||||||||||||
Michael E. O'Neill Chairman of the Board, Chief Executive Officer and President |
2002 2001 2000 |
0 900,000 143,654 |
0 600,000 0 |
3,385 887,053 88,931 |
0 0 0 |
300,000 0 2,212,000 |
0 0 0 |
21,963 5,161 0 |
||||||||
Alton T. Kuioka Vice Chair, Commercial Banking |
2002 2001 2000 |
337,506 364,585 350,000 |
0 247,000 175,000 |
0 0 0 |
0 10,000 200 |
57,500 125,000 30,000 |
0 0 0 |
93,622 41,382 46,447 |
||||||||
Allan R. Landon Vice Chair, Treasurer and Chief Financial Officer |
2002 2001 2000 |
297,006 313,334 187,506 |
0 275,000 110,000 |
0 0 79,991 |
0 10,000 0 |
61,600 125,000 45,000 |
0 0 0 |
74,028 91,688 0 |
||||||||
Donna A. Tanoue Vice Chair, Investment Services Group |
2002 | 201,146 | 250,000 | 17,506 | 10,000 | 125,000 | 0 | 0 | ||||||||
David W. Thomas Vice Chair, Retail Banking |
2002 2001 |
315,006 189,586 |
0 150,000 |
51,582 133,857 |
0 10,000 |
67,100 125,000 |
0 0 |
27,471 0 |
||||||||
Richard J. Dahl | 2002 2001 2000 |
150,000 581,250 525,000 |
0 0 0 |
0 0 0 |
0 35,000 200 |
0 0 55,000 |
0 0 0 |
4,821,923 44,249 42,777 |
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Name |
401(k) Member Savings Company Match |
Value Sharing Contribution Qualified |
Excess Value Sharing Contribution |
Money Purchase Plan Qualified |
Excess Money Purchase Plan |
Company Fixed Contribution Qualified |
Excess Company Fixed Contribution |
|||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Michael E. O'Neill | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||
Alton T. Kuioka | 5,582 | 4,530 | 11,803 | 8,000 | 10,554 | 0 | 5,063 | |||||||
Allan R. Landon | 0 | 4,530 | 11,120 | 8,000 | 10,362 | 0 | 4,455 | |||||||
Donna A. Tanoue | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||||
David W. Thomas | 791 | 2,717 | 2,097 | 2,100 | 0 | 0 | 4,725 | |||||||
Richard J. Dahl | 3,981 | 4,530 | 121,412 | 8,000 | 184,000 | 0 | 0 |
STOCK OPTION GRANTS IN LAST FISCAL YEAR
|
Individual Grants |
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---|---|---|---|---|---|---|---|---|---|---|---|---|
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Number of Securities Underlying Options Granted(#) |
% of Total Options Granted to Employees in Fiscal Year |
|
|
Potential Realizable Value(1) |
|||||||
Name |
Exercise or Base Price $/Share |
Expiration Date |
||||||||||
5% |
10% |
|||||||||||
Michael E. O'Neill | 300,000 | 14.24 | 27.01 | 3/22/2012 | 5,095,933 | 12,914,095 | ||||||
Alton T. Kuioka | 57,500 | 2.73 | 27.01 | 3/22/2012 | 976,721 | 2,475,202 | ||||||
Allan R. Landon | 61,600 | 2.92 | 27.01 | 3/22/2012 | 1,046,365 | 2,651,694 | ||||||
Donna A. Tanoue | 125,000 | 5.94 | 28.20 | 4/26/2012 | 2,216,853 | 5,617,942 | ||||||
David W. Thomas | 67,100 | 3.19 | 27.01 | 3/22/2012 | 1,139,790 | 2,888,453 | ||||||
Richard J. Dahl | 0 | 0 | 0 | 0 | 0 | 0 |
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AGGREGATED OPTION EXERCISES IN LAST FISCAL YEAR
AND FISCAL YEAR-END OPTION VALUES
The following table shows the stock options exercised by the named executive officers during 2002, and the number and total value of unexercised in-the-money options as of December 31, 2002.
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Number of Securities Underlying Unexercised Options at Fiscal Year-End(#) |
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Value of Unexercised, In-the-Money Options at Fiscal Year-End($)(1) |
|||||||||
Name |
Shares Acquired on Exercise(#) |
Value Realized ($) |
||||||||||
Exercisable |
Unexercisable |
Exercisable |
Unexercisable |
|||||||||
Michael E. O'Neill | 0 | 0 | 1,474,667 | 1,037,333 | 28,814,959 | 13,421,471 | ||||||
Alton T. Kuioka | 13,540 | 152,077 | 289,171 | 140,833 | 3,408,199 | 1,160,179 | ||||||
Allan R. Landon | 10,303 | 90,144 | 76,364 | 144,933 | 997,039 | 1,174,037 | ||||||
Donna A. Tanoue | 0 | 0 | 0 | 125,000 | 0 | 273,750 | ||||||
David W. Thomas | 0 | 0 | 41,667 | 150,433 | 384,586 | 995,962 | ||||||
Richard J. Dahl | 76,779 | 830,258 | 413,623 | 0 | 4,675,818 | 0 |
|
Estimated Maximum Annual Retirement Benefit Based Upon Years of Service |
|||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Average Annual Salary in Consecutive 5 Highest Paid Years |
||||||||||||||||
15 |
20 |
25 |
30 |
35* |
||||||||||||
$ | 75,000 | $ | 20,254 | $ | 27,005 | $ | 33,756 | $ | 40,507 | $ | 47,258 | |||||
100,000 | 27,754 | 37,005 | 46,256 | 55,507 | 64,758 | |||||||||||
125,000 | 35,254 | 47,005 | 58,756 | 70,507 | 82,258 | |||||||||||
150,000 | 42,754 | 57,005 | 71,256 | 85,507 | 99,758 | |||||||||||
200,000 | 57,754 | 77,005 | 96,256 | 115,507 | 134,758 | |||||||||||
250,000 | 72,754 | 97,005 | 121,256 | 145,507 | 169,758 | |||||||||||
300,000 | 87,754 | 117,005 | 146,256 | 175,507 | 204,758 | |||||||||||
350,000 | 102,754 | 137,005 | 171,256 | 205,507 | 239,758 | |||||||||||
400,000 | 117,754 | 157,005 | 196,256 | 235,507 | 274,758 | |||||||||||
450,000 | 132,754 | 177,005 | 221,256 | 265,507 | 309,758 | |||||||||||
500,000 | 147,754 | 197,005 | 246,256 | 295,507 | 344,758 | |||||||||||
550,000 | 162,754 | 217,005 | 271,256 | 325,507 | 379,758 | |||||||||||
600,000 | 177,754 | 237,005 | 296,256 | 355,507 | 414,758 | |||||||||||
650,000 | 192,754 | 257,005 | 321,256 | 385,507 | 449,758 | |||||||||||
700,000 | 207,754 | 277,005 | 346,256 | 415,507 | 484,758 | |||||||||||
750,000 | 222,754 | 297,005 | 371,256 | 445,507 | 519,758 |
* Applies only to individuals hired before November 1, 1969.
19
Retirement Plan
The Employees' Retirement Plan of Bank of Hawaii (the "Retirement Plan") provides retirement benefits for eligible employees based on the employee's years of service and average annual salary during the 60 consecutive months resulting in the highest average (excluding overtime, incentive plan payouts, and discretionary bonuses). The normal retirement benefit in the above table assumes payment in the form of a single life annuity commencing at age 65 and not subject to any deduction for Social Security or other offset amounts. The Internal Revenue Code generally limits the maximum annual benefit that can be paid under the Retirement Plan. If at retirement the annual benefit of any participant should exceed this limit, the excess amount will be paid to the participant out of general assets from the Bank of Hawaii Excess Benefit Plan, an unfunded excess benefit plan designed for this purpose, at the time the participant receives a distribution on his Retirement Plan benefits.
The Retirement Plan was frozen as of December 31, 1995, except that for the five-year period commencing January 1, 1996, benefits for certain eligible participants, including Mr. Kuioka, were increased in proportion to the increase in the participant's average annual salary. The credited years of service and compensation covered by the plan as of the 1995 freeze date are as follows: Mr. Dahl, 13 years and $375,000; and Mr. Kuioka, 26 years and $226,257. The other named executive officers are not participants in the Retirement Plan.
As of December 31, 2000, the benefits under the Plan were completely frozen and not subject to increase for any additional years of service or increase in average annual salary. From the 1995 freeze date through 2000, the retirement benefit determined under the table for Mr. Kuioka was increased by 8.54% due to an increase in his average annual salary. The frozen retirement monthly annuity amounts for Messrs. Dahl and Kuioka are approximately $6,289 and $13,096, respectively.
Change-In-Control Arrangements
Bank of Hawaii's Key Executive Severance Plan (the "Severance Plan") provides participants, following a change in control of the Company, with severance benefits under circumstances and in amounts set forth in the Severance Plan and in individual severance agreements with each participant. All of the currently employed named executive officers, with the exception of Mr. O'Neill, participate in the Severance Plan. Each of the severance agreements with these named executive officers provides that a "change in control" will be deemed to have occurred if any person or group becomes the beneficial owner of 25% or more of the total number of voting securities of the Company, or the persons who were directors of the Company before a cash tender or exchange offer, merger or other business combination, sale of assets, or contested election cease to constitute a majority of the Board of Directors of the Company or any successor to the Company.
Severance benefits are payable if their employment is terminated voluntarily or involuntarily within two years of a change in control. Key features include:
20
that would be payable if employment continued to the end of the period and all performance goals were achieved.
Stock options held by named executive officers will become immediately exercisable upon a change in control. A change in control also will cause the lapse of restrictions on restricted stock issued under the Director Stock Program and 1994 Stock Option Plan. The incentive period for the One-Year Incentive Plan will end, and awards will be paid upon a dissolution, liquidation, or change in control (as defined under the Severance Plan) of the Company. In those circumstances, payments will be calculated by multiplying contingent awards by 2.0 and by adjusting awards in proportion to the number of months of the original incentive period that elapsed before the triggering event.
Performance Graph
The following graph shows the cumulative total return for Bank of Hawaii common stock compared to the cumulative total returns for the S&P 500 Index and the S&P Major Regional Bank Index. The graph assumes that $100 was invested on December 31, 1997 in Bank of Hawaii's stock, the S&P 500 Index and the S&P Major Regional Bank Index. The cumulative total return on each investment is as of December 31 of each of the subsequent five years and assumes reinvested dividends.
CUMULATIVE TOTAL RETURN
Based upon an initial investment of $100 on December 31, 1997
with dividends reinvested
|
Dec-97 |
Dec-98 |
Dec-99 |
Dec-00 |
Dec-01 |
Dec-02 |
||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Bank of Hawaii Corp. | $ | 100 | $ | 102 | $ | 80 | $ | 80 | $ | 120 | $ | 145 | ||||||
S&P 500® | $ | 100 | $ | 129 | $ | 156 | $ | 141 | $ | 125 | $ | 97 | ||||||
S&P© Banks Index | $ | 100 | $ | 106 | $ | 91 | $ | 109 | $ | 109 | $ | 108 |
21
Certain Transactions with Management and Others
Certain transactions involving loans, deposits and certificates of deposit, and money market instruments, and certain other banking transactions occurred during fiscal year 2002 between the Bank and its subsidiaries on the one hand, and one or more of the Company's directors, nominees for director and executive officers, members of their immediate families, corporations and organizations of which one or more of them was a beneficial owner of 10% or more of a class of equity securities, certain of their associates and affiliates, and certain trusts and estates of which one or more of them was a trustee or substantial beneficiary, on the other hand. All such transactions were made in the ordinary course of business on substantially the same terms, including interest rates and collateral, that prevailed at the time for comparable transactions with other persons and did not involve more than the normal risk of collectibility or present other unfavorable features.
The Company paid Sonoma Mountain Ventures, LLC, a company of which Mr. Stein is the CEO and President, $32,449 in 2002 for consulting services related to the analysis of existing management information systems ("MIS") policies and practices and development of a strategy to improve the efficiency and overall quality of the Company's technology and MIS.
Section 16(a) Beneficial Ownership Reporting Compliance
The rules of the Securities and Exchange Commission require Bank of Hawaii to disclose late filings of reports of ownership (and changes in stock ownership) of Bank of Hawaii common stock by its directors and certain officers. To our knowledge, based on review of the copies of such reports received by Bank of Hawaii and the written representations of its directors and officers, the Company believes that all of its directors and officers complied timely with those filing requirements for 2002, with the exception of two reports which were not filed timely due to administrative errors. Upon discovery of the omissions, the relevant forms were immediately filed. Mr. Thomas purchased 3,000 shares of stock in February 2002, which was not reported until January 2003. The exercise of an option for 8,434 shares by Mr. Kuioka was reported timely in March 2002, but the report did not reflect the concurrent sale of 8,434 shares, which was reported in December 2002.
PROPOSAL 2: ELECTION OF AN
INDEPENDENT AUDITOR
Subject to shareholder election, the Audit Committee has selected Ernst & Young, LLP as the Company's independent auditor for 2003. The Board of Directors recommends that the shareholders make this election. Ernst & Young, LLP has been the Company's independent auditor since its incorporation in 1971. We expect representatives of Ernst & Young, LLP to attend the annual meeting. Ernst & Young, LLP has indicated that they will have no statement to make but will be available to respond to questions.
THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" THE FOREGOING PROPOSAL
Audit Fees
The aggregate fees billed for professional services rendered for the audit of the Company's annual financial statements for fiscal year 2002 and the reviews of the Company's financial statements included in the quarterly reports on Form 10-Q for fiscal year 2002 were $595,000.
Financial Information Systems
Design and Implementation Fees
There were no fees billed for directly or indirectly operating, or supervising the operation of, the Company's information system, managing the Company's local area network, and designing or implementing a hardware or software system that aggregates source data underlying the Company's
22
financial statements or generates information that is significant to the Company's financial statements, for fiscal year 2002.
All Other Fees
The aggregate fees billed for other services for fiscal year 2002 were $1,036,000. This included audit-related services of $241,000 and non-audit services of $795,000. Audit related services generally included fees for statutory and pension audits, internal audit and credit review augmentation, accounting consultations, and SEC registration statements. The non-audit services were primarily related to assistance with special audit and tax assignments relating to the sale of the Company's Tahiti and New Caledonia operations and tax-related services.
The Board knows of no other business for consideration at the annual meeting. Your signed proxy or proper telephone or Internet vote gives authority to the proxies to vote at their discretion on other matters properly presented at the annual meeting, or adjournment or postponement of the meeting.
A copy of the Company's Annual Report on Form 10-K, including the related financial statements and schedules filed with the SEC, is available without charge to any shareholder who requests a copy in writing to the Corporate Secretary at the address previously provided.
23
Bank of Hawaii Corporation
Audit Committee Charter
Statement of Policy
The Audit Committee (the "Committee") will provide assistance to the Board of Directors (the "Board") in fulfilling their oversight responsibility to the shareholders of Bank of Hawaii Corporation (the "Company"). The purpose of the Committee will be to:
In fulfilling its purpose, it is the responsibility of the Committee to maintain free and open communications between the Committee, independent auditors, internal auditors and management of the Company. In discharging its oversight role, the Committee shall be empowered to conduct or authorize investigations into any matter within the scope of its responsibilities. The Committee may employ one or more independent accountants, outside counsel or other experts as it deems appropriate, at the Company's expense. The Committee shall have full access to the independent auditors and all records, facilities or personnel of the Company.
Organization
The Committee shall be appointed by the Board and shall be comprised of at least three members, each of whom will have no relationship to the Company that may interfere with the exercise of his or her independence from management and the Company and will meet any and all other requirements for audit committee members set forth in any applicable law, regulation, or listing requirement of the New York Stock Exchange. Each Committee member shall be or must become financially literate at or within a reasonable period of time following his or her appointment. At least one member of the Committee must have accounting or related financial management expertise. The Committee will meet at least quarterly. The Board shall appoint one of the members of the Audit Committee to serve as Chair. The Chair shall prepare or approve an agenda and distribute it to the members of the Committee in advance of each meeting.
The Committee may perform the duties required to be performed by the financial audit committee of its subsidiary, Bank of Hawaii (the "Bank"), and any other bank or non-bank subsidiary exercising fiduciary powers that does not have its own audit committee, to the extent permitted and in the manner required by applicable laws and regulations. The Committee may act simultaneously on behalf of the Company and of the Bank.
Responsibilities
24
Committee will review and select the independent auditors for the upcoming fiscal year, subject to the shareholders' approval. The Committee shall set clear hiring policies for employees or former employees of the independent auditors.
25
26
INSTRUCTIONS FOR VOTING YOUR PROXY
Bank of Hawaii Corporation is offering shareholders of record three alternative ways of voting your proxies:
By Telephone (using a touch-tone telephone) Through the Internet (using a browser) By Mail (traditional method)
Your telephone or Internet vote authorizes the named proxies to vote your shares in the same manner as if you had returned your proxy card. We encourage you to use these cost effective and convenient ways of voting, 24 hours a day, 7 days a week.
TELEPHONE VOTING Available only until 5:00 p.m. Eastern time on Thursday, April 24, 2003. | |
| This method of voting is available for residents of the U.S. and Canada. |
| On a touch tone telephone, call TOLL FREE 1-877-450-9556, 24 hours a day, 7 days a week. |
| You will be asked to enter ONLY the CONTROL NUMBER shown below. |
| Have your proxy card ready, then follow the simple instructions. |
| Your vote will be confirmed and cast as you directed. |
INTERNET VOTING Available only until 5:00 p.m. Eastern time on Thursday, April 24, 2003. |
|
| Visit our Internet voting Website at http://proxy.georgeson.com |
| Enter the COMPANY NUMBER AND CONTROL NUMBER shown below and follow the instructions on your screen. |
| You will incur only your usual Internet charges. |
VOTING BY MAIL |
|
| Simply mark, sign and date your proxy card and return it in the postage-paid envelope. |
| If you are voting by telephone or the Internet, please do not mail your proxy card. |
COMPANY NUMBER CONTROL NUMBER
TO VOTE BY MAIL, PLEASE DETACH PROXY CARD HERE
ý | Please mark votes as in this example. |
THE BOARD OF DIRECTORS RECOMMENDS A VOTE "FOR" ALL OF THE FOLLOWING PROPOSALS:
1. | Elect the following directors: | FOR ALL nominees listed |
WITHHOLD AUTHORITY |
FOR EXCEPT* |
FOR | AGAINST | ABSTAIN | |||||||||
CLINTON R. CHURCHILL DAVID A. HEENAN MICHAEL E. O'NEILL |
o | o | o | 2. | Elect Ernst & Young LLP as Auditor. | o | o | o | ||||||||
(To withhold authority for any nominee write his name on the line below.) |
||||||||||||||||
*Exception |
||||||||||||||||
DATE: | , 2003 | |||
SIGNATURE |
||||
SIGNATURE (JOINT OWNERS) |
||||
Please date, sign exactly as your name appears on the form and mail the proxy promptly. When signing as an attorney, executor, administrator, trustee or guardian, please give your full title. If shares are held jointly,
both owners must sign. |
Notice of the Annual Meeting of Shareholders
April 25, 2003
Shareholders of record of Bank of Hawaii Corporation common stock at the close of business on February 24, 2003 are entitled to attend the meeting and vote on the business brought before it. The meeting will be held on Friday, April 25, 2003 at 8:30 a.m. on the Sixth Floor of the Bank of Hawaii Building, 111 South King St., Honolulu, Hawaii.
We look forward to seeing you at the meeting. However, if you cannot attend the meeting, your shares may still be voted if you complete, sign, date, and return the enclosed proxy card in the enclosed postage-paid return envelope. You also may vote by telephone or electronically via the Internet. By voting your proxy each year, you can keep your account active and avoid the potential escheatment of uncashed dividends and stock holdings to the state. The accompanying proxy statement, also available online at www.boh.com, provides certain background information that will be helpful in deciding how to cast your vote on business transacted at the meeting.
By Order of the Board of Directors
/s/ CORI C. WESTON CORI C. WESTON Senior Vice President and Secretary Bank of Hawaii Corporation |
TO VOTE BY MAIL, PLEASE DETACH PROXY CARD HERE
PROXY
THIS PROXY IS SOLICITED ON BEHALF OF THE
BOARD OF DIRECTORS FOR THE
ANNUAL MEETING OF
SHAREHOLDERS TO BE HELD ON
APRIL 25, 2003
The undersigned hereby constitutes and appoints DONALD M. TAKAKI, ROBERT W. WO, JR., and PETER D. BALDWIN, and each of them, the proxy of the undersigned, with full powers of substitution, to vote all common stock of Bank of Hawaii Corporation, that the undersigned may be entitled to vote at the annual meeting of shareholders of Bank of Hawaii Corporation to be held on April 25, 2003, or any adjournment thereof.
THIS PROXY WILL BE VOTED AS DIRECTED. THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE PROPOSALS. IF NO CHOICE IS SPECIFIED, THE PROXY WILL BE VOTED FOR ALL NOMINEES AND PROPOSALS, AND ACCORDING TO THE DISCRETION OF THE PROXY HOLDERS ON ANY OTHER MATTERS THAT MAY COME BEFORE THE MEETING OR ANY ADJOURNMENT THEREOF.